From the commercial invoice to the certificate of origin, incomplete documentation is the most common cause of delayed discharge and payment. Use this checklist to prepare.
Trade documentation moves the cargo, triggers payment and satisfies customs and regulatory authorities. Missing or inconsistent documents delay discharge and payment and can expose parties to penalties.
Core documents
- Sales contract and any addenda
- Commercial invoice and packing list
- Bill of lading or sea waybill
- Certificate of origin
- Certificate of quality and certificate of quantity (independent inspector)
- Insurance certificate (CIF)
- Phytosanitary or fumigation certificates (agricultural cargoes)
- Safety data sheets (chemicals and petrochemicals)
Consistency matters
Names, quantities, marks, Incoterms and vessel details must match across every document, particularly where payment is by letter of credit. Wityz International reviews document sets before presentation to reduce discrepancies.
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